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Administration Executive

Introduction

TATA Consultancy Services (TCS), part of India’s prestigious Tata Group offers a wide range of IT services, outsourcing and business solutions. There are over 2400 employees at TCS Hungary with an ambitious growth plan for the coming years. Since established in 1968, TCS has become a global player with 145 offices in 46 countries with a unique network of centers operating worldwide.

Organization

Support the team for management of one or more application portfolios in Customer space with the objective of timely restoration of services and fulfilment of business requests thereby meeting service level commitments and continuous service improvement.


Function

Physical access control system coordinator

• Handles physical access control system, prepares updates on the physical access control process description and relevant part of tailoring guideline due to the changes in the physical access control related processes

• Provides required cards to users, maintains stocks of accessories

• Supports the work of the associates, leaders by handling general requests, generating reports, taking part in and contributing with valuable inputs to fulfill associates’s needs

• Works with Entry card system: grants/revokes access, issues access cards to new joiners, guests, clients

• Handles system related complaints, resolves issues of the system with the support of the contracted vendor

• Based on internal requirements, provides trainings to associates


Vendor and contract management / invoice verification

• Supports the Procurement team’s work by providing performance evaluation of relevant vendors according to the current rules

• Modifies vendor contract if needed and provides inputs for the content of the contracts if a new contract is created

• Conducts vendor evaluation meetings periodically

• Maintains vendor performance related data (claims, SLAs, etc.)


Postage and Courier

• Fulfills the needs of the associates by handling general requests of postage and courier inside and outside Hungary always on time

• Registers invoices in IQTATO incoming and outgoing mailing software daily



Requirements

Required:

• Studies: Business Administration or related

• Good knowledge of MS Office tools (Word, Excel and PowerPoint) and Lotus Notes

• Advanced English and Hungarian language knowledge


Advantage:

• Experience in daily operation

• Experience in global environment

Offer

What we offer:

• Competitive salary

• Fast-paced multinational and multicultural work environment

• Young and inspiring team of professionals

• Opportunity to grow